What is your current procurement process actually costing you?
Adjust the sliders to match your team. The calculator adds up the real cost of manual evaluation, maverick spend, disputes, and slow cycles — then shows what structured evaluation recovers.
Your Team
Include salary, benefits, and overhead (typically 1.3–1.5× base)
Sourcing Volume
Includes reading proposals, scoring, demos, and writing the recommendation
Spend & Risk
Spend that procurement manages or influences
Spend outside contracted suppliers. Industry average: 20–35%
Vendor challenges, re-evaluations, or contract disputes after award
Management time, legal fees, and re-evaluation costs
Annual process cost
$192K
recoverable with structured eval
3-year cost exposure
$577K
at current process quality
Payback if you fix it
< 1 month
time to break even on VendorXray
Eval hours wasted
312 hrs
per year, recoverable
Cost breakdown
Assumptions: Structured evaluation reduces per-vendor evaluation time by 65%, maverick spend by 30%, and post-award disputes by 60%. Recovery estimate based on Team license ($14,000 one-time). See full methodology →
3-year cost exposure
Want to stop leaving $192K/year on the table?
Where the cost comes from
Evaluation time waste
Manual evaluation — reading proposals line-by-line, rebuilding scoring spreadsheets from scratch, chasing stakeholders for input — consumes a disproportionate share of procurement capacity. Structured scoring templates and auto-populated evidence links cut this by ~65% per event.
Maverick spend premium
Off-contract spend carries a 10–15% price premium on average. Poor evaluation documentation leads to poor contract coverage — and poor contract coverage leads to spend that bypasses negotiated terms. Better evaluation records reduce maverick spend by ~30%.
Post-award dispute cost
The most common basis for a post-award challenge is that the evaluation process cannot be reconstructed. A complete, timestamped evaluation record — criteria, scores, evidence citations, recommendation rationale — eliminates the documentation gaps that disputes exploit. Structured evaluation reduces disputes by ~60%.
Slow cycle time
Rebuilding the evaluation framework for every sourcing event adds weeks of overhead. Structured templates mean faster scoring, faster stakeholder consensus, and faster recommendations. Three weeks per event compounds quickly across a full year of sourcing activity.
For the full ROI methodology — including how to build a CFO-ready business case — see How to Calculate the ROI of Procurement Software.