How it works
A procurement analyst that never stops working.
You give VendorXray your vendor list and requirements. It handles every email, tracks every response, scores every proposal, and hands you a clear recommendation — with the evidence to back it up.
You set it up once
Upload your vendor list and criteria. VendorXray takes it from there.
It runs automatically
Emails go out, replies come in, follow-ups happen — without you touching a thing.
You get a clear answer
A scored report with a ranked recommendation and every source cited.
VendorXray contacts your vendors for you.
Once you upload your vendor list and define what you need, VendorXray builds a structured RFP and sends it to every vendor on your list. No copy-pasting, no back-and-forth scheduling, no chasing replies.
You upload your vendor list
Paste in a list of vendors or upload a spreadsheet. Add your evaluation criteria — price, SLA, certifications, whatever matters to your team.
VendorXray builds the RFP
It drafts a structured request for proposal tailored to your criteria and sends it to every vendor via email — consistently worded, professionally formatted.
Replies are captured automatically
VendorXray monitors the inbox for responses. When a vendor replies, it logs the message, timestamps it, and flags what was answered and what was left out.
Follow-ups happen without you
If a vendor is slow to respond or skips a question, VendorXray follows up automatically. It keeps the conversation moving until all required information is in.
Every vendor is scored on the same criteria.
Once proposals are in, VendorXray runs each one through a structured evaluation. Not a gut check — a scored comparison across the dimensions that actually predict vendor performance.
How quickly did they reply? Slow responses during evaluation often predict slow support after you sign.
Did they answer what was asked, or did they answer what was convenient? VendorXray checks both.
Were all required criteria addressed? Missing answers are flagged, not ignored.
Sales calls often promise more than the written proposal delivers. VendorXray catches the gaps.
Each vendor is measured against your specific requirements — not a generic checklist.
Tone, clarity, number of people involved, and how many handoffs happened before you got an answer.
Every score is traceable.
VendorXray doesn't just give you a number. Every score links back to the specific email, sentence, or document that produced it. If someone asks why Vendor B ranked lower, you can show them exactly why.
What you get at the end.
When the evaluation is complete, VendorXray produces a report your team can act on immediately — and defend to leadership without scrambling for backup.
A ranked recommendation
Vendors are ranked by overall score. The top recommendation is clearly identified, with a plain-language summary of why they came out ahead.
A side-by-side comparison matrix
Every vendor, every criterion, in one table. No spreadsheet wrangling required — it's already formatted and ready to share.
Key findings with evidence
Anything that stood out — a missed SLA commitment, an unusually vague pricing section, a slow response pattern — is surfaced as a finding with the source attached.
Suggested next steps
The report closes with concrete actions: who to follow up with, what to clarify before signing, and what to watch for in contract negotiations.
Built for two kinds of people.
The person running the evaluation and the person approving the decision both get what they need.
For the person running it
Procurement managers, ops leads, IT directors
You no longer spend weeks chasing vendors, reformatting spreadsheets, and writing up summaries. VendorXray handles the outreach, the follow-ups, and the scoring. You review the output and make the call.
- Set up an evaluation in under an hour
- No more inbox management or manual tracking
- Consistent scoring across every vendor, every time
- A report you can share without extra formatting
For the person approving it
CFOs, CTOs, VPs, procurement directors
You get a recommendation you can trust — not because someone told you to, but because the evidence is right there. Every score is traceable. Every finding is sourced. No black boxes.
- Clear ranked recommendation with rationale
- Evidence attached to every finding
- Defensible to auditors, boards, and legal
- Faster decisions without sacrificing rigor
See it run on your vendors.
Request a demo and we'll walk you through a live evaluation using your actual vendor list and requirements.